Turn an invoice into Excel

Upload the PDF or photo. Tavnit reads the header and every line of the table and hands it back as a spreadsheet. No per-vendor templates: the same tool works on all your invoices.

  • PDF, JPG or PNG · up to 5 pages
  • 5 free documents a day
  • Everything deleted after 24 h

Got a different kind of document? Build my tool

Free invoice template for Excel

If you need to issue an invoice, download the format: seller and customer details, lines with quantity, price and discount, and a subtotal, tax and total that compute themselves. No sign-up, ready to fill in and send.

  • Seller and customer
  • Tax ID and address
  • Invoice number, date and due date
  • Payment terms and currency
  • Purchase order reference
  • Lines: description, quantity, unit and price
  • Discount per line
  • Automatic subtotal, tax and total
  • Notes and bank details

Opens in Excel, Google Sheets, Numbers and LibreOffice; the tax rate is one cell you change to your country’s. If what you have are supplier invoices as PDFs, don’t retype them: upload them above and get them back in Excel.

Download template (.xlsx)

How it works

  1. 1. Upload the invoice

    PDF, photo or scan. Any vendor, any language, any layout.

  2. 2. Tavnit reads it

    It finds the header (vendor, number, date, totals) and the line-item table with quantities and prices.

  3. 3. Review and download

    The table shows on screen. With a free account you take it home as Excel.

Common questions

What does the free version include?

5 documents a day, with the full result on screen. Downloading the Excel takes a Tavnit account, which has no cost.

Which formats does it accept?

PDF (text or scanned), JPG and PNG, up to 4 MB and 5 pages. If your invoice is longer, upload it in parts or create an account.

Can I choose other columns?

Not here: this tool uses a fixed invoice Flow with 13 fields. In your account you create your own Flows, for invoices or any other document, with the fields you need: per document (PO number, due date, cost centre) or per line (product code, discount). No templates: you describe the field and, when needed, give it a hint on where to look.

Do I need to set up a template per vendor?

No. Tavnit does not use templates: it reads each document as it comes, even if the vendor redesigns its invoice tomorrow.

What happens to my file?

It is processed in a Tavnit account dedicated to the free tools and used for nothing else. After 24 hours the file and the extracted rows delete themselves, automatically; we only keep the fact that a run happened, without the document or its contents. If you want it gone sooner, email support@tavnit.io.

Why does the download need an account?

Because the free version is meant for trying it out. With an account you can run the same extraction on all your invoices, receive them by email and send the result to your system.

Does it work with invoices from any country?

Yes. It handles invoices in English, Spanish and other languages, with or without itemised tax. It is tested on invoices from the US, Panama, Mexico and Colombia, among others.

How do I make it automatic?

Create an account, build a Flow with the fields you want and forward invoices to its email address, or connect it through the API, webhooks, Zapier, Make or n8n. The result lands in your ERP or Google Sheets with nobody typing.

Is there an invoice template for Excel I can download?

Yes, free and with no sign-up: the “Download template” button on this page. It is an .xlsx with seller and customer details, 12 lines with quantity, unit price and discount, and the subtotal, tax and total computed with formulas. The tax rate sits in one cell (7% by default) that you change to your country’s.

What should an invoice include?

At least: who issues it and to whom (name, tax ID and address), number and date, due date and payment terms, one line per item with description, quantity, unit price and amount, the subtotal, taxes broken out and the total, and the purchase order reference if there was one. Exact legal requirements (numbering, e-invoicing, authorisation) depend on the country; the template works as a commercial or pro-forma invoice and as the base to meet them.

When it is every document, not one

This tool runs one document at a time. The same engine can take them in by email or API, route them through your team’s review and deliver them to your systems.