Turn a packing list into Excel

Upload the PDF or photo. Tavnit reads the shipment header (shipper, consignee, ports, totals) and every goods line with its packages, weights and dimensions, and hands it back as a spreadsheet. No per-supplier templates: the same tool works on the packing lists of all your shipments.

  • PDF, JPG or PNG · up to 5 pages
  • 5 free documents a day
  • Everything deleted after 24 h

Got a different kind of document? Build my tool

Free packing list template for Excel

If you need to write a packing list from scratch, download the format: shipment header, one row per goods line and totals that add themselves up. No sign-up, ready to fill in and send.

  • Shipper and consignee
  • Packing list number and date
  • Related invoice and Incoterm
  • Ports of loading and discharge
  • Vessel, container and seal
  • Description, quantity and unit
  • Packages and package type
  • Net and gross weight (kg)
  • Dimensions (cm) and marks
  • Automatic totals

Opens in Excel, Google Sheets, Numbers and LibreOffice. If the packing list already reaches you as a supplier’s PDF, don’t retype it: upload it above and get it back in this same format.

Download template (.xlsx)

How it works

  1. 1. Upload the packing list

    PDF, photo or scan. Any shipper, any language, any layout.

  2. 2. Tavnit reads it

    It finds the header (shipper, consignee, ports, totals) and the goods table with packages, net weight, gross weight and dimensions per line.

  3. 3. Review and download

    The table shows on screen. With a free account you take it home as Excel.

Common questions

What does the free version include?

5 documents a day, with the full result on screen. Downloading the Excel takes a Tavnit account, which has no cost.

Which formats does it accept?

PDF (text or scanned), JPG and PNG, up to 4 MB and 5 pages. If your packing list is longer, upload it in parts or create an account.

Which columns does it extract from a packing list?

Per document: shipper, consignee, number, date, related invoice, port of loading, port of discharge and the totals of packages and weights. Per line: description, quantity, unit, packages, net weight, gross weight and dimensions. Document values repeat on every row so the table filters on its own.

What should a packing list include?

The shipment data (shipper, consignee, number and date, related invoice, Incoterm, ports of loading and discharge, vessel and container) and one line per item or package: description, quantity, unit, number and type of packages, net weight, gross weight and dimensions, with totals at the bottom. No prices: that is what the commercial invoice is for. The template on this page has exactly those columns.

Is there a packing list template for Excel I can download?

Yes, free and with no sign-up: the “Download template” button on this page. It is an .xlsx with the shipment header, 15 goods lines and the totals for quantity, packages and weights computed with formulas. If you already have the packing list as a PDF, upload it instead and get it back filled in.

Can I choose other columns?

Not here: this tool uses a fixed packing list Flow with 17 fields. In your account you create your own Flows, for packing lists or any other document, with the fields you need: per document (container, seal, B/L number, incoterm) or per line (marks, HS code, volume). No templates: you describe the field and, when needed, give it a hint on where to look.

Does it work with packing lists from any country?

Yes. It handles packing lists in English, Spanish and other languages, with weights in kg or lb and measurements in cm or inches, exactly as printed. It is tested on shipments from Panama, Colombia, Mexico, China and the US, among others.

Do I need to set up a template per supplier?

No. Tavnit does not use templates: it reads each document as it comes, even if the shipper changes its packing list layout tomorrow.

What happens to my file?

It is processed in a Tavnit account dedicated to the free tools and used for nothing else. After 24 hours the file and the extracted rows delete themselves, automatically; we only keep the fact that a run happened, without the document or its contents. If you want it gone sooner, email support@tavnit.io.

How do I make it automatic?

Create an account, build a Flow with the fields you want and forward packing lists to its email address, or connect it through the API, webhooks, Zapier, Make or n8n. Every shipment lands in your customs system, your ERP or Google Sheets with nobody typing.

When it is every document, not one

This tool runs one document at a time. The same engine can take them in by email or API, route them through your team’s review and deliver them to your systems.